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Stewards Academy

Stewards Academy

Science Specialist

Privacy Notice - Volunteers


Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.


What is the service being provided?

Personal data of volunteers who support the school

What personal data do we need from you?



Date of Birth


e-mail address

Telephone numbers

Health Information

Vetting information

Emergency Contact Information













Who will be using your Personal Data?

Who is the Data Controller?

Stewards Academy Trust

Who is the Data Controller’s

Data Protection Officer?

Lauri Almond – Essex County Council

Are there any Data Processors?



Who are they?

·         Capita SIMS

·         Parent Pay

·         Parent Mail

·         Vericool


What will it be used for and what gives us the right to ask for it and use it?

The Purpose(s):

Personal and pupil safety.  Communication purposes

The Legal Condition(s):


Legal Obligation

You may withdraw your consent at any time by contacting us

Who else might we share your data with?

Central & Local Government, Health Providers, Other Education Providers, Regulatory Bodies, Professional Associations, Disclosure & Barring Services.

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?


How long will your data be kept?

When will it stop being used?

Date of resignation from volunteer position

How long after this will it be deleted?

6 years + current

Our use of the data will be subject to your legal rights (marked if applicable):









We will make automated decisions or profile you based on your data

How will this be done?


What will happen as a result of the decisions?


As you are giving your data directly to us:

This is the reason why we are allowed to ask for it and use it:

We only process this data with your consent which you are free to withdraw at any time.  When working with pupils there is also a statutory requirement for the vetting and barring process

This is what could happen if you refused to let us use your data for this purpose:

We could not accept you as a volunteer at the school

As you are not giving your data directly to us:

This is who is giving us your personal data:

If you ever get data for other sources, please note them here by agency category

This is a source of personal data open to anyone



These are the categories of personal data being given to us


Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulations 2016

The General Data Protection Regulations 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address

Stewards Academy Parnall Road Harlow CM18 7NQ


Phone Number

01279 421951

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Online Form

Phone Number

0303 123 1113