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Stewards Academy

Stewards Academy

Science Specialist

Privacy Notice - Statutory Processing of Pupil and Parent data

Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.

What is the service being provided?

Creation, Maintenance of the Pupil Record, Curriculum Delivery and Pastoral Care, including Pupil and Parent/Carer data

What personal data do we need from you?




Known As name

Date of Birth



Medical details

Parent/Carer names

Emergency contacts




Dietary Needs

SEN Information

FSM Entitlement

Pupil Premium Entitlement

School History

Academic Data incl reports

Behaviour incl Exclusions

Attendance data

Child Protection data













Who will be using your Personal Data?

Who is the Data Controller?

Stewards Academy Trust

Who is the Data Controller’s

Data Protection Officer?

Lauri Almond – Essex County Council

Are there any Data Processors?



Who are they?

  • Capita SIMS
  • PCLC
  • Vericool
  • ParentPay
  • Parent Mail
  • Edukey Education - Class Chart
  • GL Assessment
  • Mint Class
  • Tassomai
  • TWIG
  • Exampro
  • Pixl Club
  • My Maths
  • Maths Watch
  • Mathsbox
  • Maths Mastery
  • GCSE Pod
  • Boardworks
  • Renaissance Learning
  • Capita Business Services - Library
  • EDUSites
  • E4Education – website
  • NCOP (for eligible pupils)
  • GCSE i-pod
  • Thinking Reading
  • Bedrock
  • Herts for Learning


This list is not exhaustive and can be subject to change based on statutory and curriculum requirements


What will it be used for and what gives us the right to ask for it and use it?


The Purpose(s):

Statutory Duties

The Legal Condition(s):

Statutory Duty & Substantial Public Interest

Who else might we share your data with?

Central & Local Government, Health Providers, Other Education Providers, Regulatory Bodies, Police, Youth Service Providers, Place-2-Be, Youth Counselling Trust (YCT)

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?


How long will your data be kept?

When will it stop being used?

When the Pupil transfers to another education setting, e.g. another school

How long after this will it be deleted?

Date of Birth + 25 years

Our use of the data will be subject to your legal rights (mark if applicable):









As you are giving us your data directly:

This is the reason why we are allowed to ask for it and use it:

Statutory Duty

This is what could happen if you refused to let us use your data for this purpose:


As you are not giving your data directly to us:

This is who is giving us your personal data:

Local Authority or previous education setting

This is a source of personal data open to anyone



These are the categories of personal data being given to us

Basic Demographics, including unique ID, name, address, DoB, gender, parental contact details, ethnicity, language, educational attainment & attendance.

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulations 2016

The General Data Protection Regulations 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address

Stewards Academy Parnall Road Harlow CM18 7NQ


Phone Number

01279 421951

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Online Form

Phone Number

0303 123 1113